Executive Director, TRiO Programs, TELACU Education Foundation
Job Code: TEF-TPED-0814
Continuation of this position is contingent upon continued grant funding.
Responsible for the fiscal management, compliance, planning and the daily operations and programmatic activities of grants under the TRiO Programs Department to ensure objectives as outlined in the funding proposals are achieved. As a member of the Foundation’s Executive Team, engages and contributes to the development of organizational priorities, initiatives and strategies and ensures execution within the TRiO Programs.
FiscalManagement and Oversight
- Oversees and manages the implementation and delivery of activities and services for all TRiO Programs
- Oversees and manages the development and execution of budgets for all grants in accordance to OMB Circular A-122 regulations on allowable and not allowable expenditures to ensure compliance
- Develops and implements systems and practices to ensure optimal operations and integration with other departments including accounting and human resources
- Develops and administers comprehensive staff training to ensure fiscally sound management and compliance with US Department of Education requirements
- Conducts periodic audits of program and fiscal files to ensure records maintained are in compliance with the US Department of Education guidelines
- Hires, supervises, evaluates, and if needed, terminates Project Directors
- Supports Project Directors in the hiring, supervision, evaluation, and if needed, termination of Program staff members
- Assesses, develops implements and manages individual development plans for TRiO staff as part of the employee evaluation process
Compliance and Reporting
- Understands and applies the US Department of Education regulations and guidelines to ensure compliance in the fiscal and programmatic aspects of the grants
- Ensures all grants maintain records in compliance with the EDGAR’s Records Retention Requirements as established by the US Department of Education
- Ensures required documents, reports, records, logs and systems for TRiO audits and compliance during the single and fiscal year audits are maintained
- Oversees and manages submission of the Annual Performance Reports to the US Department of Education
- Oversees the TRiO Programs data management systems to ensure required monitoring, tracking, reporting and accuracy of participant data
- Develops and implements systems and strategies to track all participants who enroll in postsecondary education following high school graduation for up to six years
Leadership and Management
- Provides the strategic vision and strategies for execution of the TRiO Programs
- Acts as liaison with Program, target schools, community agencies and corporate partners to ensure collaboration and leveraging of resources required
- Develops, implements and maintains a system for evaluating the effectiveness of the Program
- Establishes best practices and consistent implementation across TRiO Programs as appropriate
- Collaborates with Senior Vice President, target schools’ administrators and staff to ensure Program services and objectives are met
- Reports to the Board of Directors and the Senior Vice President of the Foundation regarding the Programs’ challenges, successes and progress toward achieving grant objectives
Other Related Duties
- Attends appropriate TRiO conferences and/or professional development trainings as required
- Ensures all forms of written communication (i.e., letters, memoranda, emails) for participants, parents, and public meet the TELACU Corporate Communication Group Standards
- Develops, manages, coordinates and implements other related projects as necessary
Knowledge, Skills, and Experience:
Master’s degree in Counseling, Education, Psychology or related field of study. Minimum of five years’ experience in working with TRiO-related educational programs serving low-income and/or first-generation students. Minimum of three years’ experience as a manager and employing, training and supervising personnel. Experience with program evaluation and reporting. Knowledge of DOE and OMB compliance requirements. Proficient in Microsoft Office Suite Applications and ability to learn database management applications. Bilingual in English and Spanish is preferred. Preference for candidates who have held a prior position within a university/college EOP, TRiO Program or other student support service program.
Demonstrated sensitivity to the needs of first-generation and/or low-income students. Understanding of cross-cultural values regarding education; and ability to establish rapport with target population.
Must be flexible to work evenings and weekends and to travel as required.
Must receive favorable clearance reports from background check, Live Scan fingerprinting and tuberculosis test.
Must have a valid California Driver’s License, proof of current vehicle insurance, a driving record that meets the TELACU Education Foundation insurer’s criteria, and be able to use own vehicle in course of work. Valid First Aid and CPR certification required.
Physical Job Description:
Manual Dexterity: Work requires regular speed and accuracy for most of the working day. Physical Effort: Work requires frequent driving to evening and/or weekend events. Infrequent physical demands, such as lifting 25 pounds or less of boxes containing educational material/supplies and normal bending or reaching to access and maintain files. Working Conditions: Normal office conditions. Hazards: Little or no exposure to hazards. Equipment Use: PC, keyboard, copier, facsimile.
The statements are intended to describe the general nature and level of work being performed by most people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.