Program Coordinator, College Success Program, TELACU Education Foundation

Job Code: TEF-CSPC-0715
(Full-time, Exempt) 

Disclaimer

Continuation of this position is contingent upon continued grant funding.

Job Summary:

Responsible for the development and implementation of the activities primarily related to the freshman and junior Scholars and in the areas of self-discovery, freshman success, and financial empowerment.  In addition, to being responsible for supporting the Director and Assistant Director as necessary in all program aspects of the College Success Program.

Program Development and Implementation:

  • Prepares roadmaps, presentations and materials for Freshmen and Juniors.
  • Secures and prepares guest speakers for respective activities.
  • Conducts, facilitates and manages respective sessions.

Partner Relationships:

  • Develops, establishes and maintains relationships with alumni and corporate partners.
  • Develops, establishes and maintains relationships with partnering colleges and universities.
  • Ensures requests and follow-ups with partners are managed and completed.

Academic Advisement:

  • Provides support, guidance and follow-up to ensure 100% participation, retention and graduation of Scholars.
  • Conducts one-on-one sessions with respective Scholars and manages follow-ups.
  • Identifies at-risk Scholars and implements intervention and retentions strategies.
  • Offers academic advice and referrals for all existing Scholars as needed.

Record Keeping:

  • Works closely with Administrative Coordinator to ensure proper documentation is maintained in Scholar files.
  • Works closely with Administrative Coordinator to track and manage Scholar participation and attendance.
  • Works closely with Administrative Coordinator to ensure timely disbursements of financial awards.
  • Maintains and safeguards documents, student records, sensitive information and ensures confidentiality of Scholar information. 

Fiscal:

  • Manages, monitors and implements sessions and activities in accordance to the established budget.
  • Ensures necessary Requests for Approvals and Requests for Expenditures for sessions and activities are processed and payments disbursed in a timely manner. 

Other:

  • Coordinates outreach and recruitment efforts within the local participating high schools and partnering colleges and universities for applicants for the College Success Program and its various partnerships.
  • Assists the Director and Assistant Director with the general Scholar and designated application and selection process.
  • Supports the College Success Program Director and the Foundation Executive Director with the Scholars’ component of the “Production” of the Annual Scholarship Awards Gala.
  • Supports and performs responsibilities as necessary related to the Foundation’s social media strategy.
  • Ensures all forms of written communication for Program parents, students and public (i.e. letters, memorandums, e-mails, etc.) meet the TELACU Communications Group standards.
  • Supports the College Success Program Director and the Foundation Executive Director in any function relating to the Program as necessary.
  • Handles phone calls and communication from the general public, existing Scholars, potential applicants, high school and college representatives and others. 

Knowledge, Skills, and Experience:

Bachelor’s Degree required, Master’s degree preferred; minimum two years’ of professional work experience, experience in recruiting and hiring preferred; excellent organizational skills; experience in group and individual advisement; excellent oral and written communication skills; public speaking experience; ability to multi-task; flexibility in adapting to changing assignments and priorities; and be proficient in Microsoft Office Suite Application and ability to learn database management applications. Bilingual in English and Spanish is preferred; ability to independently implement routine clerical/programmatic procedures and practices

Demonstrated sensitivity to the needs of first-generation and low-income students; understanding of cross-cultural values regarding education; and ability to establish rapport with target population..

Requirements:

  • Must receive favorable Livescan clearance report from background check and drug test
  • Required to work some weekends and late nights; frequency varies on a monthly basis; travel may be required
  • Must have a valid California Driver’s License, proof of current vehicle insurance, a driving record that meets the TELACU Education Foundation insurer’s criteria, and be able to use own vehicle in course of work.
  • Valid First Aid and CPR certification required. 

Physical Job Description:

Manual Dexterity: Work requires regular speech and accuracy for most of the working day. Physical Effort: Work requires infrequent physical demands. Working Conditions: Normal office conditions. Hazards: Minimal or no exposure to hazards. Equipment Use: PC, keyboard, calculator, copier, facsimile.